U.S. Government Standard General Ledger Issues Resolution Committee (IRC) Meeting Minutes
May 17, 2007
Karen Metler (FMS) opened the meeting and introductions were made. She mentioned that the USSGL TFM for fiscal 2007 and 2008 are scheduled to be released at the end of June. Tie-points for Special Funds and Deposit Funds are on the USSGL Web site now. One of the handouts provided for this meeting was a draft chart of accounts by fund type. Agencies should review this and provide any comments to Michele Crisman (FMS). Karen mentioned that the USSGL Board will no longer meet at the Department of Transportation as of June. The department is moving to their new building near the Navy Yard. She asked for suggestions on a new location to hold our meetings. There are three criteria to consider (simple building access/security requirements, close metro access, and teleconferencing). Karen reminded the IRC that the USSGL TFM is now divided into two complete sections. In the upcoming release, Part 1 will provide fiscal 2007 reporting guidance while Part 2 will provide fiscal 2008 reporting guidance.
These handouts can be obtained from the following USSGL Web site: http://www.fms.treas.gov/ussgl/handouts/index.html.
Teresa Tancre (OMB) provided an update on OMB Circular No.A-11, "Preparation, Submission, and Execution of the Budget" for fiscal 2007 reporting. She said the current draft has no new Program and Financing (P&F) lines. There will be some minor changes in the memorandum lines (9XXX series).
It was mentioned that OMB Circular No. A-136, "Financial Reporting Requirements," is changing for the fiscal 2007 Statement of Financing (SOF). The information currently requested on the SOF will be included in Note 42. Additionally, a white paper is being drafted to move the SOF to required supplementary information for fiscal 2008 reporting. The revised OMB Circular No. A-136 is expected to be released by June 29, 2007.
Gwen Marshman (FMS) began by referring the IRC to the Summary of Changes handout. USSGL account title changes are not included in the summary. She then reviewed changes for Federal Agencies' Centralized Trial-Balance System (FACTS) I and the revised definition for the attribute Custodial/Noncustodial. There were two changes to the handout for FACTS I fiscal 2008 reporting. For USSGL accounts 1351, "Capitalized Loan Interest Receivable - Non-Credit Reform" and 2511, "Capitalized Loan Interest Payable - Non-Credit Reform," FACTS I domain values Federal "F" and transaction partner "Y" were added.
Michele Crisman reviewed the changes and handouts for FACTS II. The "Transfer To/From" attribute is no longer required on the FACTS II Attribute Table because OMB can derive it from the debit/credit activity. There is no change in the FACTS II system. In addition, the FACTS II attribute "Deficiency Flag" is being deleted because an agency deficiency is apparent without the attribute flag.
Michele reviewed the USSGL Crosswalk for the Statement of Change in Net Position (SCNP) for fiscal 2007 and 2008 reporting. Although USSGL account 5997, "Financing Sources Transferred In From Custodial Statement Collections," is being added to Line 8, "Transfers-In/Out Without Reimbursement (+/-)," it is currently only being used by the Internal Revenue Service. Regarding USSGL accounts 5993 "Offset to Nonentity Collections - Statement of Changes in Net Position," and 5994 "Offset to Nonentity Accrued Collections - Statement of Changes in Net Position," Michele asked the IRC members if they preferred the accounts on Line 11, "Transfers-In/Out Without Reimbursement (+/-)," or Line 13, "Other (+/-)." She said it will remain on Line 13 (on the handout) if she does not receive comments.
Michele then reviewed the USSGL Crosswalk for the Reclassified Statement of Changes in Net Position for the Closing Package (RSCNP) for fiscal 2007 reporting. The most significant change is that Line 7, "Budgetary Financing Sources," was reordered and additional lines were added. The intent was to better align the line numbers with the Financial Report of the United States Government (FR) reciprocal categories. Leon Fleisher (SBA) questioned the inclusion of USSGL account 5990, "Collections for Others - Statement of Custodial Activity," as it does not appear on the SCNP. Michele explained that the FR does not require a Reclassified Statement of Custodial Activity; therefore, data that is reported on the Statement of Custodial Activity should be reported on the RSCNP or RSNC, based on whether collections are exchange or nonexchange. The changes to Line 7 combined with Line 8, "Other Financing Sources" will allow for better alignment of line numbers to reciprocals and also for more accurate accounting of Treasury's central accounting data.
Kathy Winchester (FMS) reviewed the USSGL Crosswalk for the SF 133 for fiscal 2007 and 2008 reporting. These changes are pending the release of OMB Circular No. A-11. Kathy requested comments on the USSGL Crosswalk that combines the Statement of Budgetary Resources and the SF 133. She wanted to know if the combined crosswalk caused confusion and if the USSGL should provide separate crosswalks.
Karen Metler reviewed the USSGL Crosswalk for the Statement of Financing. The title of the crosswalk was changed to "USSGL Crosswalk - Reconciliation of Net Cost of Operations to the Statement of Budgetary Resources for Fiscal 2007 Reporting." She then reviewed the USSGL Crosswalk for the FMS 2108: Yearend Closing Statement - Unexpended Balances, Investments, and Imprest Funds for Fiscal 2007. The phrase "that are considered a form of financing" was added to the handout page V-8, "Additional Information" Footnote #2, subaccount code #973. For fiscal 2008, USSGL accounts 5993 "Offset to Nonentity Collections - Statement of Changes in Net Position," and 5994 "Offset to Nonentity Accrued Collections - Statement of Changes in Net Position," currently are presented on Line 9, "Other." Depending on the decision described above for the SCNP, these accounts may move to Line 7, "Transfers In/Out Without Reimbursement (+/-) (Must = CNP line 11)."
Karen then reviewed the USSGL Crosswalk for the Reclassified Statement of Net Cost for the Closing Package for Fiscal 2007 Reporting. There were no changes on the USSGL Crosswalk for the Statement of Net Cost for Fiscal 2007 and 2008 Reporting.
Gwen Marshman reviewed the USSGL Crosswalk - Balance Sheet for Fiscal 2007 and 2008 Reporting. She then reviewed the changes to the USSGL Crosswalk - Reclassified Balance Sheet for the Closing Package for Fiscal 2007 Reporting. The crosswalk changes reflect the draft FMS TFM, Volume I, Part 2, Chapter 4700, "Agency Reporting Requirements for the Financial Report of the United States Government." FMS expects to finalize and release I TFM 2-4700 by the end of May.
Christine Chang (FMS) reviewed the USSGL Crosswalk - Statement of Custodial Activity for Fiscal 2007 and 2008 Reporting.
The IRC members did not have time to review tie-points. Michele asked everyone to review the handouts and bring them to the next meeting.
Teresa mentioned that OMB is planning a Budget Data Call in June or July for immaterial adjustments in current year (2006) reporting. OMB is unable to see this activity and would like to analyze it.
Teresa also mentioned that OMB is working on issue papers concerning changes to OMB Circular No. A-11.
There will be a FACTS II password protocol change effective the next time each user's password expires. FACTS II will send automatic e-mails.
A question was raised as to whether a "parent" agency can access its "child" reporting. Rita Cronley (FMS) stated that a parent agency does have the capability, but must have or request to have a "headquarter reviewer" role in FACTS II. Having both roles in FACTS II is permitted.
Third-quarter Department-wide data is available (includes child and budget agency). There is a match between the agency SF 133 and OMB data on the Web site.
Karen closed the meeting by thanking everyone for attending.
Karen Metler (FMS)