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U.S. Government Standard General Ledger Board
Meeting Minutes

USSGL Board Minutes

April 24, 2008

PLACE: Department of Transportation
1200 New Jersey Avenue
Washington, D.C.

TIME: 9 a.m. to 11:30 a.m.

PARTICIPANTS:

Judy Yuran, FMS
Holden Hogue, FMS
Jeff Hogue, FMS
Robin Gilliam, FMS
Melinda Pope, FMS
Karen Metler, FMS
Michele Crisman, FMS
Keith Mertz, FMS
Christine Chang, FMS
Karl Foltz, FMS
Gwen Marshman, FMS
Sherry Pontell, FMS
Brian McNutt, FMS
Victoria Leas, FMS
Teresa Tancre, OMB
Eileen Parlow, FASAB
Junghee Gogue, SSA
Leisa Holliday, SSA
Joe McAndrew, Treasury
Jenny Smith, HHS
Boris Lyubovitsky, USDA
Kevin Close, USDA
Alice Rice, DOD
Bruce Henshel, DOC
Janet Winchester, VA
Catherine Irani, GSA
Eva Abeles, EPA
Teresa Lampkin, DOT
Yong Sun, FHA/HUD
Gregory Parker, HUD
Webster Coleman, DOL
Vernon Johnson, DOJ
Jennifer Fleming, CFTC
Joseph Henry, SBA
Michael Ward, GSA
Karen Dasuki, NSF
Shashi Patel, NSF
Robert Macdonald, State
Yen Le, State
Angela Clark, CFTC
Chris Dyson, ED
Deborah Mattingly, ED
Kirstie Pottmeyer, BPD
Jaime Saling, BPD
Eileen Parlow, FASAB
Jeff Carr, Energy
Susan Stengel, NRC

HANDOUTS:

  • Agenda

  • USSGL Voting Ballot #08-01

  • Fiduciary Activity, dated 4/24/08

  • Adjustment to Total Resources - Disposition of Canceled Payables, dated 4/24/08

  • Accounts Payable in a Canceled Treasury Appropriation Fund Symbol (TAFS), dated 4/24/08

  • USSGL Accounts to Multiple Lines Project, dated 4/24/08

  • Multiline Project, Section III Changes, dated 4/24/2008

  • GTAS Super Master Account Files (SMAF)

  • GTAS USSGL Board Meeting, dated 4/24/08

  • GTAS Data Validations

  • GTAS Accounting Edits

  • GTAS Bulk File Format

  • Updates - OMB's Proposed Time Line per 1/28/08 Memo

  • Transaction Revisions Based on Proposed New Accounts - Credit Reform Accounting, dated 4/24/2008

PRESENTATIONS AND DISCUSSIONS:

Opening Remarks

Chairperson Judy Yuran (FMS) opened the USSGL Board meeting with a general overview of the topics to be discussed. Introductions were made.

Accounting for Fiduciary Activity

Christine Chang (FMS) reviewed the Fiduciary Activity handout. She discussed the purpose for the proposed USSGL accounts:

Proposed USSGL    Account     Title
     3400     Fiduciary Net Assets
     3410     Contributions to Fiduciary Net Assets
     3420     Withdrawals or Distributions of Fiduciary Net Assets

Accounts Payable in Canceled TAFS

Michele Crisman (FMS) noted that a handful of USSGL accounts are "closing only" (meaning they are not recorded during the year), one of which is USSGL account 4201, Total Actual Resources - Collected." Since USSGL account 4201 is a closing account only, we propose USSGL account 4208, "Adjustments to Total Resources - Disposition of Canceled Payables" to capture in the canceled Treasury Account Fund Symbol (TAFS) adjustments to total resources related to disposition of canceled payables.

USSGL Accounts to Multiple Lines Project

Michele Crisman reviewed the USSGL Account to Multiple Lines Project handout. The multiline project identified USSGL accounts that appear on multiple lines of USSGL crosswalks, where the activity is further defined by footnotes in the additional information columns. In order to prepare the USSGL crosswalks for FMS's Governmentwide Treasury Account Symbol Adjusted Trial Balance System (GTAS), USSGL accounts that are currently using footnotes to capture specific activity from an account now must have a separate USSGL account. Not all USSGL accounts that appear on multiple lines have been addressed with this USSGL Voting Ballot. In the future, we will propose additional modifications to the USSGL.

Joe McAndrew (Main Treasury) suggested that the title of the proposed USSGL account 2141, "Accrued Interest Payable - Debt" include "loans." There will be a revised USSGL Voting Ballot to either change the title of this account or break out loans to a new USSGL account. The revised USSGL Voting Ballot will be available on the USSGL Web site as soon as possible.

Financial Information and Reporting Standardization (FIRST)/GTAS Update

Jeff Hoge (FMS) provided updates on FIRST and GTAS. He reviewed the handouts that identified data elements, system edits, and field names. He reminded everyone that the handouts provided today are draft documents. When the Web-based system is operational, agencies will report via bulk file transmission. There will not be online functionality for entering adjusted trial balance data.

Agencies should assess their systems now to determine if future system modifications are required to manage the information provided on the handouts and to submit bulk file transmissions.

Information is now available on the FMS Web site at http://www.fms.treas.gov/gtas/index.html.

FMS Implementation of Common Government-wide Accounting Classification Structure/System (CGAC) and Financial Management Line of Business (FMLOB)

Holden Hogue (FMS) shared the status of the CGAC and FMLOB projects. FMS, in cooperation with the Office of Management and Budget (OMB), will release the proposed three-digit agency identifiers on May 1, 2008. Comments are due on July 1, 2008. Data definitions are being identified. The business standards are being finalized for funds control, payments, receivables, reimbursables, and reporting processes. The Financial Systems Integration Office (FSIO) will update the Core Financial System Requirements with these business standards as well.

In the future, FMS will issue a TFM release to provide the strategy and plan to implement these policies.

OMB Update

Teresa Tancre (OMB) briefly discussed the upcoming changes to OMB Circular No. A-11 due in June. There will not be a lot of changes to OMB Circular No. A-11 for fiscal 2008. The USSGL staff is adding a new footnote for Apportionments and some lines to the SF 133 and the Program and Financing Schedule (P&F) crosswalks for Prior-Year Adjustments. Teresa will send OMB's final revision decisions on OMB Circular No. A-11 to FMS for distribution to the USSGL Board/IRC members.

Closing Remarks

Gwen Marshman (FMS) advised members that the USSGL Voting Ballot is due May 15, 2008. Judy closed the meeting by asking attendees for comments.


   Last Updated:  March 14, 2014