U.S. Government Standard General Ledger Issues Resolution Committee (IRC) Meeting Minutes
May 21, 2009
This meeting was held at the U.S. Department of Transportation (DOT), 1200 New Jersey Avenue, SE., Conference Room No. 5, Washington, DC.
Melinda Pope (FMS) opened the meeting and reviewed the agenda. She stated that the USSGL staff has been working on the June TFM release. She also mentioned that last week at the USSGL Board meeting the USSGL staff reviewed the proposed new, modified, and deleted USSGL accounts. This week the IRC will review the proprietary crosswalks incorporating those changes.
Gwen Marshman (FMS) reviewed the changes to the draft USSGL Proprietary Account Attribute Definition Report. She indicated that the attributes "Covered/Not Covered" and "Entity/Non Entity" are not FACTS I attributes but that they will stay on the definition report to assist agencies better. It was pointed out that the wrong attribute titles were highlighted on the handout. "Custodial/Noncustodial" was highlighted instead of "Covered/Not Covered." The USSGL staff will correct the handout and will update the USSGL Web site to show the changes.
Gwen presented the fiscal 2010 FACTS I Attribute Table. The group had no questions or comments. There were no changes to the 2009 FACTS I Attribute Table.
Gwen reviewed the Proposed USSGL Crosswalk - Balance Sheet for Fiscal 2009 Reporting and the Proposed USSGL Crosswalk - Balance Sheet for Fiscal 2010 Reporting. Kathy Sherrill (DOD) commented on the "Covered/Not Covered" attribute change on line 27 for USSGL account 2920, "Contingent Liabilities." The proposed change is to make this account not covered by realized budgetary resources. However, Kathy thought that it could be either covered or not covered. She gave the example that DOD is supposed to be recognizing a contingent liability for contractual obligations, but, if DOD has unobligated balances available, then, technically, the contingent liability should be covered by the available unobligated balances. Therefore, the crosswalk will keep the current domain value of both covered and not covered. The group had no further questions or comments.
Gwen also reviewed the Proposed USSGL Crosswalk - Reclassified Balance Sheet for the Closing Package for Fiscal 2009 Reporting. The group had no questions or comments.
Karl Foltz (FMS) reviewed the changes to the Proposed USSGL Crosswalk - Reclassified Statement of Net Cost for the Closing Package for Fiscal 2009 Reporting and the Proposed USSGL Crosswalk - Statement of Net Cost for Fiscal 2010 Reporting. The group had no questions or comments.
Michele Crisman (FMS) reviewed the changes to the Proposed USSGL Crosswalk - Statement of Custodial Activity for Fiscal 2010 Reporting. The group had no questions or comments. There were no changes to the Statement of Custodial Activity for Fiscal 2009 Reporting.
Edwin Walker (FMS) reviewed the changes to the Proposed USSGL Crosswalk - Statement of Changes in Net Position for Fiscal 2010 Reporting and the Proposed USSGL Crosswalk - Reclassified Statement of Changes in Net Position for the Closing Package for Fiscal 2009 Reporting. The group had no questions or comments.
Melinda concluded the proprietary crosswalk review and mentioned that the IRC will be reviewing the budgetary crosswalks at the next IRC meeting 2 weeks from today at GAO.
Melinda also presented the Proposed Changes to USSGL Transactions Related to Bad Debt Expense for 2009 and 2010 for Christine Chang (FMS), who could not attend the meeting. Christine wanted issues discussed that dealt with bad debt expense. These issues resulted from a question Christine received from an agency regarding transactions related to bad debt that needed clarification.
Melinda first reviewed the Revenue Standard, SFFAS No. 7.
Melinda discussed the changes to the five transactions that needed clarification in the USSGL TFM (USSGL TC's D402, D404, D420, D422, and D424). For TC D424, Melinda mentioned that Christine's opinion is that agencies should treat "uncollectible exchange revenue" in a similar manner to how "uncollectible nonexchange revenue" is treated. No one in the meeting rebutted Christine's opinion. However, Jared Martin (SSA) requested further clarification of "virtually no costs" in the description. Melinda suggested that the type of activities classified as "virtually no costs" could be indicated in the comment section. Michele will look into the definition further.
For TC D422, Melinda mentioned that currently the entry shows a credit to USSGL account 6190, "Contra Bad Debt Expense - Incurred for Others." However, USSGL account 6190 is reported on the Statement of Net Cost and not reported on the Statement of Custodial Activity (SCA). This transaction states that the activity is to be reported on the SCA or as a custodial footnote. Therefore, if USSGL account 6190 is used, the amount will not crosswalk to the correct statement. The USSGL staff proposed a credit to USSGL account 5991, "Accrued Collections for Others - Statement of Custodial Activity," so that the amount crosswalks to the correct statement, which is the SCA. Since this account is used in only one transaction, the USSGL staff proposed deleting it from that transaction. It was noted that the Department of Energy (DOE) was the only agency using USSGL account 6190. Kim Kline (DOE) is going to look into whether or not USSGL account 6190 is needed. The account will probably be deleted.
The USSGL staff will update the handout on the USSGL Web site to delete "2009" from the titles since these changes will become effective in fiscal 2010.
Michele mentioned to the IRC that she will review the General Fund Tie Points at the next IRC meeting (either June 4 or June 11).
Melinda asked agency representatives if they have any questions or comments. She closed the meeting by reminding everyone to allow the USSGL staff time to respond to the agencies when they contact the USSGL staff with their concerns. In addition to losing some employees, the USSGL staff currently has many large projects underway that take priority. The next IRC meeting will focus on reviewing the proposed budgetary crosswalks.
Michele Crisman, FMS