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U.S. Government Standard General Ledger
Issues Resolution Committee (IRC) Meeting Minutes

August 12, 2010

GENERAL ITEMS:

Kathy Winchester (FMS) opened the meeting and provided an overview of the agenda. Introductions were made.

This meeting was held at the Government Accountability Office, 441 G Street NW, Room 7B16 (Warren Room), Washington, DC.

Handouts:

  • Refunds of Prior-Year Advances Refunded From Current-Year Unexpired TAFS as Obligations and Outlays, dated August 12, 2010

  • Refunds of Prior-Year Spending Authority From Offsetting Collections Refunded From Current-Year Expired TAFS as Obligations and Outlays, dated August 12, 2010

  • Refunds of Prior-Year Spending Authority From Offsetting Collections (Other Than Advances) Refunded From Current-Year Unexpired TAFS as Obligations and Outlays, dated August 12, 2010

  • Fiscal 2010 FACTS II Attribute Table, dated August 12, 2010

  • Fiscal 2011 FACTS II Attribute Table, dated August 12, 2010

  • USSGL Proprietary Table Changes for Fiscal 2010/2011, dated August 12, 2010

  • USSGL Crosswalk – Statement of Budgetary Resources for Fiscal 2010/2011, dated August 12, 2010

  • USSGL Crosswalks for Fiscal 2010 Reporting – SF 133: Report on Budget Execution and Budgetary Resources and Budget Program and Financing (P&F) Schedule Prior-Year Actual Column, dated August 12, 2010

  • USSGL Crosswalks for Fiscal 2011 Reporting – SF 133: Report on Budget Execution and Budgetary Resources and Budget Program and Financing (P&F) Schedule Prior-Year Actual Column, dated August 12, 2010

  • USSGL Crosswalk – Reclassified Balance Sheet for the Closing Package for Fiscal 2010 Reporting, dated August 12, 2010

  • USSGL Crosswalk – Reclassified Statement of Changes in Net Position for the Closing Package for Fiscal 2010 Reporting, dated August 12, 2010

  • USSGL Crosswalk – Reclassified Statement of Net Cost for the Closing Package for Fiscal 2010 Reporting, dated August 12, 2010

AGENDA ITEMS:

Fiscal 2010 and 2011, USSGL Crosswalks for the Closing Package, and the SF-133/P&F and Statement of Budgetary Resources (SBR)

Christine Chang (FMS) summarized the modifications to the fiscal 2010 Closing Package Crosswalks. Changes were made at the request of FMS’s Financial Reports Division.

Proprietary Attribute Table Fiscal 2010/2011

Gwen Marshman (FMS) discussed changes to the Proprietary Attribute Table for fiscal 2010/2011:

Fiscal 2010
  • USSGL account 1325, added domain value “Y” for attribute Trading Partner.

  • USSGL account 1329, added domain value “Y” for attribute Trading Partner.

  • USSGL account 1378, deleted domain value “Y” for attribute Trading Partner.
Fiscal 2011
  • USSGL account 1325, added domain value “Y” for attribute Trading Partner.

  • USSGL account 1329, added domain value “Y” for attribute Trading Partner.

  • USSGL account 1378, deleted domain value “Y” for attribute Trading Partner.

  • USSGL account 5640, added domain value “D” for attribute Budgetary Impact Indicator.

  • USSGL account 5649, added domain value “D” for attribute Budgetary Impact Indicator.

Generally, Federal receivables are not written off unless agencies have permission from OMB. The USSGL staff wanted to eliminate the “F” domain value from all allowance accounts. They requested that agencies provide information on how they currently are using their allowance accounts.

2010 Reclassified Balance Sheet

Gwen Marshman (FMS) discussed changes to the Reclassified Balance Sheet for the Closing Package Fiscal 2010 Reporting:

  • Line 3.3, added USSGL accounts 1360, 1367, 1370, and 1377, and deleted USSGL accounts 1325 and 1329.

  • Line 3.5, added USSGL accounts 1361, 1365, 1371, and 1375.

  • Line 3.9, added USSGL accounts 1325, 1329, and 1373, and deleted USSGL accounts 1360, 1361, 1365, 1367, 1370, 1371, 1375, and 1377.

  • Line 6.1, revised Additional Info from #17 to #18.

  • Line 6.10, revised Additional Info from #18 to #17.

  • Line 7.1, added USSGL accounts 2960 and 2970.

  • Line 7.9, added USSGL accounts 2980 and 2985, and deleted USSGL accounts 2960 and 2970. In addition, added footnote #19 to USSGL accounts 2980 and 2985.

  • Added footnote #19 to the Footnotes section of the crosswalk.

Christine Chang (FMS) stated that USSGL accounts 2960 and 2970 should record USSGL account 1310 as the reciprocating account (RC 22). When the Treasury Account Fund Symbol (TAFS) is canceled, the original liability is recorded in USSGL account 2110, “Accounts Payable,” (see the canceled payable scenario on the USSGL Web site). The providing entity would record USSGL account 1310, “F,” against the recipient agency’s USSGL account 2110. Once the TAFS is canceled in the fifth year, the agency would remove the balance of USSGL account 2110 and would reinstate the balance of the “canceled payable” in USSGL account 2960. Christine also inquired if the U.S. General Services Administration (GSA) records a capital lease receivables for the lease payments owed by other agencies. In the case of capital transfers, the agency’s revolving fund would record USSGL account 2970 and its general fund receipt account would record a receivable.

2010 Reclassified Statement of Net Cost

Christine Chang (FMS) discussed changes to the Reclassified Statement of Net Cost for the Closing Package Fiscal 2010 Reporting:

  • Line 2, added footnote #6 to USSGL account 7290.

  • Line 4, added footnote #7 to USSGL accounts 7190 and 7290.

  • Line 10, added footnote #6 to USSGL 7190.

  • Line 11.2, added USSGL accounts 5325 and 5329.

  • Line 11.6, deleted USSGL accounts 5325 and 5329.

  • Added footnotes #6 and #7 to the Footnotes section of the crosswalk.

Bruce Henshel (Commerce) recommended that the wording on footnote #7 be changed to reflect what is stated on Statements of Federal Financial Accounting Standards (SFFAS) No. 33, as follows:

Current accounting guidance only address activities recorded in the general fund receipt accounts (GFRA). We would like to have agencies help us review current accounting practices on custodial activities for entities other than the General Fund and produce additional accounting guidance to address this matter. We are also aware of agencies reporting custodial activities in funds other than the GFRA, such as deposit fund and suspense accounts and would like to determine appropriate funds to report custodial activities.

2010 Reclassified Statement of Changes in Net Position

Edwin Walker (FMS) discussed changes to the Reclassified Statement of Changes in Net Position for the Closing Package Fiscal 2010 Reporting:

  • Line 7.9, deleted USSGL account 5792.

  • Line 7.10, added USSGL account 5993, added footnote #10 to USSGL account 5990, and add footnotes #8 and #10 to USSGL account 5993.

  • Line 7.11, added USSGL account 5994, added footnote #10 to 5991, and added footnotes #8 and #10 to USSGL account 5994.

  • Line 7.12, added USSGL accounts 5990, 5991, 5993, and 5994; and added footnotes #8 and #11 to USSGL accounts 5990, 5991, 5993, and 5994.

  • Line 8.4, added footnote #10 to USSGL account 5990, and added footnotes #9 and #10 to USSGL account 5993.

  • Line 8.5, added footnote #10 to USSGL account 5991, and added footnotes #9 and #10 to USSGL account 5994.

  • Line 8.6, added USSGL accounts 5792, 5990, 5991, 5993, and 5994; and added footnotes #9 and #11 to USSGL accounts 5990, 5991, 5993, and 5994.

  • Added footnotes #10 and #11 to the Footnotes section of the crosswalk.

Statement of Budgetary Resources

Jena Gruby (FMS) discussed changes to the Statement of Budgetary Resources for Fiscal 2010/2011 Reporting:

  • Line 3A, added domain value “P” for attribute Authority Type to USSGL account 4126.

  • Line 3B, added USSGL account 4126.

Bruce mentioned that changes to the SBR will be effective in fiscal 2012. However, agencies must prepare the fiscal 2011 SBR in the new format to prepare for the fiscal 2012 change. Agencies will have to produce two formats for fiscal 2011 (old and new), while only publishing/reporting the old format.

FACTS II Attribute Table Fiscal 2010/2011

Michele Crisman (FMS) discussed changes to the Federal Agencies' Centralized Trial-Balance System II (FACTS II) Attribute Table for Fiscal 2010/2011 Reporting:

  • USSGL account 1618 B was added to the attribute table.

  • USSGL account 4126 B&E, added domain value “Y” for attribute Authority Type.

  • USSGL 4137 E, deleted “Y” for attribute Fund Type.

  • USSGL account 4138 E, added “Y” for attribute Fund Type.

  • USSGL account 4165 E, deleted “Y” for attribute Authority Type.

  • USSGL account 4191 E, deleted “Y” for attributes Direct Transfer Agency and Direct Transfer Account.

  • USSGL account 4192 E, deleted “Y” for attributes Direct Transfer Agency and Direct Transfer Account.

  • USSGL account 4283 B, deleted “Y” for attribute Fund Type.

  • USSGL account 4285 B, deleted “Y” for attribute Fund Type.

  • USSGL account 4286 B, deleted “Y” for attribute Fund Type.

  • USSGL account 4295 E, deleted “Y” for attribute BEA Category.

  • USSGL account 4382 E, added “Y” for attribute Fund Type.

  • USSGL account 4384 E, added “Y” for attribute Fund Type.

  • USSGL account 4396 E, added “Y” for attribute Fund Type.

  • USSGL account 4399 E, added “Y” for attribute Fund Type.

  • USSGL account 4420 E, added “Y” for attribute Fund Type.

  • USSGL account 4430 E, added “Y” for attribute Fund Type.

  • USSGL account 4450 E, added “Y” for attribute Fund Type.

  • USSGL account 4510 E, added “Y” for attribute Fund Type.

  • USSGL account 4610 E, added “Y” for attribute Fund Type.

  • USSGL account 4620 E, added “Y” for attribute Fund Type.

  • USSGL account 4630 E, added “Y” for attribute Fund Type.

  • USSGL account 4650 E, added “Y” for attribute Fund Type.

  • USSGL account 4700 E, added “Y” for attribute Fund Type.

  • USSGL account 4720 E, added “Y” for attribute Fund Type.

  • USSGL account 4802 B&E, added “Y” for attributes Financing Account Indicator and Fund Type.

  • USSGL account 4882 E, added “Y” for attribute Financing Account Indicator, and deleted domain value “Y” for attribute Authority Type.

  • USSGL account 4902 E, added “Y” for attribute Financing Account Indicator.

  • USSGL account 4908 B&E, added “Y” for attribute Financing Account Indicator.

  • USSGL account 4982 E, added “Y” for attribute Financing Account Indicator.

SF 133: Report on Budget Execution and Budgetary Resources, and Budget Program and Financing (P&F) Schedule for Fiscal 2010/2011

Karen Metler (FMS) discussed changes to the newly combined SF 133/P&F crosswalks for fiscal 2010/2011:

  • Line 1102, USSGL account 4126, revised the domain value from “blank” to “P” for attribute Authority Type.

  • Line 1120, USSGL accounts 4172 and 4173, revised the domain value from “blank” to “2/7” for attribute Fund Type.

  • Line 1121, USSGL accounts 4171 and 4173, revised the domain value from “blank” to “2/7” for attribute Fund Type.

  • Line 1152, revised the line title.

  • Line 1200, added USSGL account 4127.

  • Line 1202, USSGL account 4126, revised the domain value from “blank” to “P” for attribute Authority Type.

  • Line 1220, USSGL accounts 4172 and 4173, revised the domain value from “blank” to “2/7” for attribute Fund Type.

  • Line 1221, USSGL accounts 4171 and 4173, revised the domain value from “blank” to “2/7” for attribute Fund Type.

  • Line 1252, revised the line title.

  • Line 1400, added USSGL account 4126.

  • Line 1421, added this new line to the crosswalk.

  • Line 1711, added USSGL accounts 4171 and 4173.

  • Line 1810, added USSGL accounts 4172 and 4173.

  • Line 1950, revised the title of the line and deleted USSGL account 4399.

  • Line 1951, added this new line to the crosswalk.

  • Line 1952, deleted USSGL accounts 4283, 4285, and 4286.

  • Line 1954, added this new line to the crosswalk.

  • Line 4052, deleted USSGL account 4273.

  • Line 4100, added domain value “N” for attribute Financing Account Indicator for USSGL accounts 4802, 4902, and 4982.

  • Line 4101, added domain value “N” for attribute Financing Account Indicator for USSGL accounts 4802, 4882, 4902, and 4982.

  • Line 4110, added USSGL accounts 4802, 4882, 4902, 4908, and 4982. In addition, deleted the calculation.

  • Line 4142, deleted USSGL account 4273.

Melinda Pope (FMS) updated the status of ongoing Credit Reform Case Studies.

Refunds of Prior-Year Collections (Scenarios)

Karen presented three scenarios to highlight what/how agencies should record a refund of prior-year collections. The main point of each scenario was that refunds of prior-year collections are to be recorded budgetarily as obligations and outlays. However, the specific transactions that agree with that requirement are dependent on the type of offsetting collection that is being refunded. The original scenario, which illustrated new USSGL account 4253, “Prior-Year Unfilled Customer Orders With Advance - Refunds Paid,” (provided at the USSGL Board Meeting on May 20, 2010) presented several variations in the one scenario. For clarity, the USSGL broke out the scenario into three variations all addressing the same topic, refunds of prior-year collections:

  • Refunds of prior-year advances (requires use of new USSGL account 4253).

  • Refunds of prior-year offsetting collections other than prior-year advances (does not require use of new USSGL account 4253).

  • Refunds of prior-year offsetting collections in a TAFS that has expired (does not require use of new USSGL account 4253).

Ava Lun (DOD) stated that she would forward the comments of Alice Rice (DOD) to Karen via email. Several comments were made regarding the scenario assumptions. It was questioned if the scenario just did not address earmarked or fiduciary funds, or if the topic of refunds did not apply to earmarked or fiduciary funds. Karen clarified that the reason for listing specific scenario assumptions was not because a particular topic does not apply, but rather because there are so many variables that could exist and not all can be captured in every scenario. Karen will clarify this in the final version.

Karen stated that she would review DOD’s comments and that she was also waiting to receive comments from NASA. She requested that any additional comments be sent to her via email by close of business on Monday August 16, 2010.

Roundtable Discussion

One agency asked whether there was a status or an update to the USSGL Web site issue form responses. Kathy stated that the USSGL Division certainly would like to accommodate each and every agency question and/or issue; however, the USSGL Division must prioritize based on the upper-management’s decisions. After the next TFM publication, the USSGL Division will assess upper management’s priorities. Meanwhile, she encouraged agency representatives to send FMS management an email to communicate any dissatisfaction with the situation.

Kathy also added that, in the future, responses will be limited to those issues that are received from USSGL Board/IRC representatives only. Furthermore, she requested that the USSGL Board/IRC representatives rate the status of their agency issues so that the USSGL Division can better prioritize them.

Another question was asked regarding the status of the tie-points project. Kathy stated that because of the implementation of the Governmentwide Treasury Account Symbol Adjusted Trial Balance System the tie-points project has been placed on hold.

Additionally, a question was raised about the status of the six-digit USSGL accounts. Melinda stated that TFM Volume I, Bulletin No. 2010-08 addresses the six-digit USSGL account information. The implementation date for the expansion is fiscal 2013.

ATTENDEES:

Kathy Winchester, FMS
Christine Chang, FMS
Melinda Pope, FMS
Karen Metler, FMS
Michele Crisman, FMS
Gwen Marshman, FMS
Edwin Walker, FMS
Jena Gruby, FMS
Mai Ly Chi, GAO
Ayana Bess, GAO
Geneta Nelson, DOJ
Myang Suk Updyke, GPO
Cindy Scharf, Library of Congress
Angela Harris, DOJ
Monica Taylor Lane, DOI
Yeng Sun, HUD/FHA
Gene Kim, NSF
Bruce Henshel, DOC
Drena McDaniel, DOT
Teresa Lampkin, DOT
David Surti, DHS
Teresa Tancre, OMB
George Ward, GSA
Lisa Trumbull, GSA
Ebony Overton, NSF
Boris Lyubovitsky, USDA
Webster Coleman, DOL
Barry Bankston, USPTO
Carol Berg, BPD
Tom Sears, BPD
Susan Stengel, SSA
Ava Lun, DOD

 


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