Getting Ready for TRS

• How to Prepare for TRS
• When to Enroll

How to Prepare for TRS

The TRS project’s phased implementation and agency outreach efforts offer agencies the opportunity to learn about TRS and prepare for the new system internally before CA$HLINK II (CLII) sunsets. Periodic full-day “Introduction to TRS” sessions are designed to assist agencies to prepare for TRS and provide information to assure that their data is in TRS. Steps which agencies should begin taking to prepare for TRS include:

• Register for a full-day “Introduction to TRS” session
• Enroll in new or existing Treasury collections systems to assure your agency's collections data will be in TRS
• Assess what internal preparations your agency will need to make to support a smooth transition to TRS
• Complete and submit FPA Agency Outreach Questions
• Contact the TRS Agency Outreach Team to discuss when your agency should enroll and coordinate enrollment.

Participation in an “Introduction to TRS” Session

The TRS Agency Outreach Team has designed a comprehensive, full-day overview of TRS, specifically designed to assist those planning for their agency’s enrollment in TRS and sunset of CLII make appropriate preparations. Participation in an “Introduction to TRS” session is encouraged for decision-makers who will be guiding their agencies’ transition to TRS. The “Introduction to TRS” sessions provide a high-level overview and do not provide training for how to use the system. (Training for how to use the system will occur using web-based training.)

Ensuring Agency Data is in TRS

Under the architecture designed by the Collections and Cash Management Modernization (CCMM) initiative, TRS will receive data from a limited number of sources . Other Treasury initiatives will consolidate legacy data sources into modernized collections channels. Agencies with any of the following scenarios must take the indicated action:

• Over-the-counter collections need to be reported through either Treasury General Account Deposit Reporting Network (TGAnet) or Paper Check Conversion over the Counter (PCC OTC)
• Lockbox transactions that are settled through financial agents need to be reported through Electronic Check Processing (ECP)
• Corrections and adjustments need to be reported to TRS by the collections system, instead of being reported directly into CA$HLINK II. (For additional information, contact the collections system(s) that process your agency’s collections.)

Agency Preparation

The TRS Agency Outreach Team has prepared the following checklist of internal FPA activities suggested for review and potential updating to smooth an agency’s transition to TRS:

• Migrate to FMS initiatives which will provide data to TRS
• Review policies that may be impacted
• Assess potential process changes
• Identify potential system-to-system interfaces that may need to change
• Review internal reports and data downloads that may require modification or development
• Analyze job descriptions, classifications, and training needs
• Review and update existing training programs
• Determine if budget modifications will be required.

FPA Agency Outreach Questions

The TRS Agency Outreach Team has prepared a brief set of questions that will collect basic agency contact information and assist the TRS Team in contacting the appropriate individuals in each agency.  The FPA Agency Outreach Questions may be downloaded here and submitted to the team’s email box at TRSAgencyOutreach@pnc.com.

• Top of Page