How can our Agency become a GWA Reporter?
You or someone from your Agency will need to contact the Fiscal Service POC Luz Davila Lopez (202) 874-8599 to find out what your Agency will need to do to become a Reporter.
When can our Agency’s ALC(s) become a Reporter?
SPS will be recognizing Reporter ALCs in August 2012. However, there are pre-requisites that will need to be met before your Agency can become a Reporter. Contact the Fiscal Service POC Luz Davila
Lopez (202) 874 for the specifics.
When will our Agency have to become a Reporter?
Once all prerequisites have been met, you can become a Reporter anytime between Aug 2012 and Oct 2014. It is mandatory that all Agencies will have to be Reporters by Oct 2014.See the FMS Commissioner’s letter)
We upload and import our schedules into SPS. What will we need to do for our ALCs becoming GWA Reporters?
You will need to build your 440 file to meet the new GWA 440 file format. This format spec can be found on the SPS website (Schedule Upload 440 File Format for GWA).
We use multiple ALCs at our Agency. Will all of our ALCs have to become Reporters at the same time?
No. An agency can select individual ALCs to become a Reporter; or all of your ALCs can be Reporters at the same time, as long as the pre-requisites have been met. Contact the Fiscal Service POC Luz Davila Lopez (202) 874-8599 for the pre-requisites.
Do we have to use TAS/BETCs?
Yes. After October 2014, all federal agencies will be required to enter a TAS/BETC for all payments.
How many TAS/BETCs can a payment have?
The maximum TAS/BETCs per payment is 100
How many TAS/BETCs can a schedule have?
The maximum TAS/BETCs per Schedule is 1000
Can we create a payment without entering a TAS/BETC?
No. Your DEO will have to enter a valid TAS/BETC when creating a payment. SPS field validation and edits prevents empty mandatory fields such as the TAS/BETC field.
How would our Agency know what our TAS/BETC(s) are?
GWA/SAM can assist in helping FPAs find their appropriate TAS/BETC(s). Contact Luz Davila Lopez (202) 874-8599 for more information.
Will the new SPS Release require any PC configurations for the DEOs and COs?
No, there is no impact to the DEO or CO PC configurations.
Will we be required to perform a new PC installation?
Yes. If you are a Windows XP client you will need to install the Self Contained version of SPS. Effective April 2014, all Windows XP users will have to move to Windows 7.
Will all payment types be impacted by this release?
Yes. Once your ALC(s) has become a Reporter, all payment types using this ALC will be in the NEW GWA Reporter format and will be required to enter a TAS/BETCs per payment.
Will training be provided for the new functionality?
Yes. Please visit the SPS webpage at (www.fms.treas.gov/sps) and click on the Outreach Events and Training tab for a list of upcoming training sessions.
If we have additional questions regarding the use of SPS as a Reporting ALC, who should we contact?
Contact the Fiscal Service GWA POC Luz Davila Lopez (202) 874-8599 for any additional information.