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Important Updates from the Collections Information Repository

On November 21, 2013, the CIR Release 3.25 was successfully implemented. The release provided updated CIR ACH Reports. The reports have new layouts which are in response to agency feedback. Agencies can now use revised versions of the existing ACH Summary and ACH Detail Reports with enhanced usability formats and new names. Agencies can also use a new ACH Credit Download Report, which combines the information from the ACH Credit Summary and ACH Credit Detail Reports into one report designed to be used primarily in comma-separated value format.

The original ACH Summary and ACH Detail reports will be available until approximately March 2014 to allow users time to transition to the revised formats.

A new field, “Treasury RTN”, has been added to the end of the CSV layout for the Voucher Report V2 and the Voucher Download Report V2.

For Fiscal Service users, the first phase of the Data Warehouse has been implemented, which contains voucher-level data from October 2010 to the present. Fiscal Service management reports (including one new download report) are sourced from the Data Warehouse.

CIR Users: For more information, please go to the CIR Release Notes link in the CIR application.

CIR – The Single Touch-point for Collections Reporting – CIR User Feedback Requested

A primary Fiscal Service goal is for CIR to become the single touch-point for collections information. Achieving this goal is critical for agencies because it will reduce operational costs and the complexity of managing collections, allow collections channels to focus resources on processing and not reporting, and reduce the number of systems that agencies need to interface with, allowing agencies to streamline processes.

The CIR Team is requesting that CIR users complete the Collections Channel Report and File Usage Spreadsheet in order to identify the agency issues and challenges that must be addressed in order to achieve this goal, specifically:

  • Identify the agencies that still get collections data directly from channels
  • Identify the specific collections data (reports, data files, key data elements) that agencies currently get from the channels
  • If the data is available in CIR, determine why agencies still get it from the channels
  • Identify any specific data elements agencies require which are not available in the CIR
  • Identify other factors which prevent agencies from using CIR for all collections reporting

The information you provide in the spreadsheet will help the CIR Team better understand current agency collections processes and what we can do to encourage and enable agency transition to the CIR single touch-point model. We recommend you review these instructions prior to completing the spreadsheet.

If you or others at your agency access any of the collections channels directly to get your collections data, we are asking that you complete each applicable tab in this spreadsheet and return it to CIRAgencyOutreach@pnc.com as soon as possible:

  • Tab 1: Background Information (Required)
  • Tab 2: Card Acquiring Service Channel Reports/Files
  • Tab 3: OTCnet: Bank Deposit Processing Reports/Files
  • Tab 4: OTCnet: Check Processing Reports/Files
  • Tab 5: Pay.gov Channel Reports/Files
  • Tab 6: Electronic Check Processing (ECP) Reports/Files
  • Tab 7: Lockboxes (Bank of America, US Bank, Citibank, JPMorgan Chase, Other)
  • Tab 8: Additional Questions

Please complete and return no later than November 15, 2013.

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   Last Updated:  September 05, 2014