Common Questions for Federal Program Agencies
1. What is TCIS?
The Treasury Check Information System (TCIS) was implemented in June 2006. TCIS records and reconciles the worldwide issuance and payment of U.S. Treasury checks.
2. How does an agency get access to TCIS?
For TCIS access contact Laverne Grant at (202) 874-7211.
3. Can an Unavailable Check Cancellation (UCC) or stop placed on a check payment be changed?
No, once processed, the UCC can not be changed or deleted from the check record.
4. What is an SF 1184?
An SF 1184 (Unavailable Check Cancellation) is the form submitted by an agency requesting the status of a check. As of March 1, 2005, the Check Resolution Division no longer accepts manual SF 1184 submissions from agencies. All requests for status must be submitted through the automated process (TCIS Integrated View or via a batch file). Payment status may also be viewed through PACER On-Line.
5. What's the current status (paid or outstanding) of the check?
To determine the status of a check, the issuing agency may access PACER On-line (POL) or TCIS Integrated View for checks issued after 10/1997. If additional action is needed on the check, an Unavailable Check Cancellation (UCC) must be placed within one year of the issue date. Checks issued by a Non-Treasury Disbursing Office, must have the ISSUE INFORMATION reported to FMS before status can be obtained.
6. How/where do we get the check information (check symbol/serial number)?
If the check was disbursed by a Treasury Disbursing Office, the check information can be obtained by contacting the Regional Financial Center that services the agency which authorized the issuance of the check. If the check was disbursed by a Non-Treasury Disbursing Office, the check information can be obtained by contacting that office.
7. How long will it take before we receive credit?
There are several types of credits sent to the agencies. Reclamation credits are forwarded to the agencies daily upon receipt from the financial institution. Unavailable Check Cancellation credits are forwarded daily. Limited Payability Cancellation credits are forwarded monthly.
8. Will we get interest on reclamations?
The agencies do not receive interest on reclamations.
9. What is the retention period for maintaining paid Treasury checks?
The retention period for paid Treasury check is six (6) years, seven (7) months. After this period, the original check, check copy or check information are unavailable.
10. What is CFIF?
CFIF is the acronym for the Check Forgery Insurance Fund. The CFIF was established by Congress as a revolving fund to be used to settle payee claims of non-receipt where the original check has been fraudulently negotiated. The CFIF legislation was enacted into law on April 26, 1996.
11. What number should a payee or an agency call for status of a check or claim?
For assistance, the payee or agency should call (800) 826-9434. The payee or agency must have the check symbol and serial number in order to retrieve status. If the check is dated 10/97 or later, status of the check can be obtained via TCIS Integrated View using the payee ID number, month and year of the check.
12. How can financial institutions verify whether a Treasury check has been issued?
Financial institutions should access the Treasury Check Verification Application (TCVA) at https://tcva.fms.treas.gov to verify issuance and payment status of a Treasury check.
13. What is PACER On-Line?
PACER On-Line is an information system that provides on-line access to payment status, the capability to initiate claims and the ability to view the initial on-line disposition for both Electronic Funds Transfer (EFT) and check payments issued after 10/97. PACER On-Line became available to Federal Program Agencies in March 1998.
14. How can an Agency obtain an 1133 claim form for a K stop when a handwriting analysis is needed?
A K stop is a request for photocopy only. You will not receive a claim form with a K stop. Therefore, to request a handwriting analysis, you will need to send a letter with signature specimens of the payee, and the check copy to: Questioned Documents Branch, 3700 East West Highway, Room 800C, Hyattsville, MD 20782. Please be sure to include your return address.
15. How long does it take for CCB to authorize the issuance of a settlement check on a claim?
CCB is required to take its first definitive adjudication action within 5 days after receipt of the properly completed claim form. Issuance of the settlement check is contingent upon the circumstances of the case. The case may require a handwriting analysis, an investigative report by the U.S. Secret Service, a refund from the financial institution, or additional information from the agency or payee before settlement is authorized.
16. How many U.S. Treasury checks were forged or altered? What dollar amount was recovered from forged and altered U.S. Treasury checks?
Sixty-nine thousand U.S. Treasury checks were forged or altered in fiscal year 2008. The U.S Treasury recovered approximately $64.9 million dollars from forged or altered checks in fiscal year 2008.