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Stop Reason Codes for Use by Federal Government Agencies

STOP REASON CODES USE AND EXPLANATION
A ENTITLEMENT - RECERTIFIED BEFORE STATUS
The payee reported nonreceipt, loss, theft, destruction or mutilation of the check, and the check not endorsed. The payee is entitled to the proceeds. The agency has decided that a recertified payment will be authorized before the status of the original check is known. If the agency is not immediately recertifying, stop reason code D is appropriate.
B (Reserved) ENTITLEMENT - COURTESY DISBURSEMENTS (BEFORE STATUS) (BATCH)
Code used by VA / OPM / SSA-SSI / RRB
C (Reserved) ENTITLEMENT - COURTESY DISBURSEMENTS (AFTER STATUS) (BATCH)
Code used by VA / OPM/ SSA-SSI /RRB
D ENTITLEMENT - RECERTIFIED AFTER STATUS
The same conditions apply as for Recertified (see A above) except the agency prefers to recertify the payment after it has been advised of the status of the original payment, or after receiving credit from Treasury on the outstanding check. A recertified check is not issued until the status of the original check has been determined.
E NONENTITLEMENT - DECEASED
The payee died before the check was issued, and the payee's estate is not entitled to the proceeds of the check. As in nonentitlement situations (F below), the administrative agency will attempt to find out what disposition was made of the check. The agency will inform the representative of the payee's estate that the check must be returned to the agency or the disbursing activity for proper disposition if it is in the possession of the estate or later comes into such possession. The check must not be negotiated.
F NONENTITLEMENT
The payee is not entitled to all or part of the proceeds of the check. The agency should attempt to find out what disposition was made of the check. The agency should inform the payee that the check must be returned to the agency or disbursing activity for proper disposition if it is in the payee's possession or later comes into such possession. The check must not be negotiated. A check (the proceeds of which are not due) that has pieces missing, large enough to be negotiated or that could constitute a claim for a replacement, must be canceled by an SF-1184.
G ENTITLEMENT - LOST/STOLEN AFTER ENDORSEMENT
The payee reported the check was endorsed and then lost or stolen. The payee is entitled to the proceeds, and the agency will recertify any second payment after the status of the original payment is determined. Note: Checks endorsed in blank or restrictively endorsed are payable to the bearer. If an agency decides to recertify a second payment when the status of the original check indicates paid, it does so at its' own risk. Treasury may not be able to recover the proceeds of the original payment from a financial institution.
K PHOTOCOPY
Photocopy of check required for administrative purposes of the Federal Program Agency (FPA) or for the Office of Inspector General (OIG).
L CERTIFIED PHOTOCOPY
Validates authenticity of the check and is used when a photocopy will not satisfy legal requirements.
M STATUS - NO PHOTOCOPY
Payment status of a check required for administrative purposes for the Federal Program Agency (FPA).

For additional information call (202) 874-8445.


   Last Updated:  March 14, 2014